I-9 Form Queens College: A Comprehensive Guide for Employment Verification Additional Resources
Introduction
The I-9 form is an essential document for employers to verify the identity and work authorization of their employees. It is required by federal law for all employers in the United States to complete and retain an I-9 form for every employee they hire. Queens College is no exception to this requirement.
Completing the I-9 Form for Queens College
All new employees of Queens College must complete an I-9 form within three business days of their first day of work. The form can be downloaded from the Queens College website or obtained from the Human Resources department.
To complete the I-9 form, employees will need to provide the following documents:
- Original or certified copy of an identity document (e.g., driver’s license, passport, birth certificate)
- Original or certified copy of a work authorization document (e.g., Social Security card, permanent resident card, work permit)
Employees must complete Section 1 of the I-9 form in their own handwriting. An authorized representative of Queens College must then complete Section 2 of the form, verifying the employee’s identity and work authorization documents.
Retaining the I-9 Form
Queens College must retain I-9 forms for all current and former employees for at least three years after the employee’s date of hire. The forms must be stored in a secure location and made available for inspection by authorized government officials upon request.
Penalties for Non-Compliance
Employers who fail to complete and retain I-9 forms for their employees may be subject to fines and other penalties. The United States Citizenship and Immigration Services (USCIS) can impose fines of up to $2166 per employee for first-time violations and up to $23,000 per employee for subsequent violations.
Tips for Completing the I-9 Form for Queens College
- Be sure to complete the form in its entirety. Incomplete forms may delay your employment start date.
- Use black ink. Signatures and other marks must be made in black ink.
- Provide original documents. Photocopies or electronic copies of documents will not be accepted.
- Keep a copy of the form for your records. You may need it for future purposes, such as applying for a new job or renewing your work authorization.
Frequently Asked Questions about the I-9 Form for Queens College
What happens if I lose my I-9 form?
If you lose your I-9 form, you must contact the Human Resources department at Queens College immediately to request a replacement.
Can I complete the I-9 form online?
Queens College does not currently offer online I-9 form completion. All employees must complete the I-9 form in person with an authorized representative of the college.
What if I am not a U.S. citizen?
Non-U.S. citizens must provide proof of their work authorization in the United States when completing the I-9 form. This may include a Social Security card, permanent resident card, or work permit.
Conclusion
The I-9 form is an important document that helps Queens College verify the identity and work authorization of its employees. By completing the form accurately and timely, you can help ensure that you are in compliance with federal law and avoid potential penalties.
