Canned conclusions are pre-written statements that can be used to end objective memos. They are designed to summarize the main points of the memo and provide a brief conclusion.
When to Use Canned Conclusions
Canned conclusions are most effective when used in objective memos that are:
- Short and to the point. Canned conclusions should not be long and rambling. They should be concise and easy to read.
- Factual and non-opinionated. Canned conclusions should not contain any opinions or personal biases. They should simply summarize the facts of the memo.
- Suitable for a wide audience. Canned conclusions should be written in a style that is appropriate for all readers, regardless of their knowledge of the subject matter.
How to Write a Canned Conclusion
To write a canned conclusion, follow these steps:
- Summarize the main points of the memo. In one or two sentences, summarize the key points that were discussed in the memo.
- Restate the purpose of the memo. Briefly restate the reason why the memo was written.
- Provide a call to action. If appropriate, provide a call to action for the reader. This could be a request for further information, a recommendation for action, or a request for feedback.
Examples of Canned Conclusions
Here are some examples of canned conclusions that you can use in your objective memos:
- Based on the information presented in this memo, it is clear that the proposed project is not feasible.
- The findings of this study suggest that the new marketing campaign will be successful.
- I recommend that we proceed with the proposed project as soon as possible.
- I would appreciate your feedback on this memo.
- Please let me know if you have any questions.
Formatting Canned Conclusions
Canned conclusions should be formatted as follows:
- Use a single paragraph. The canned conclusion should be written in a single paragraph.
- Use clear and concise language. The language used in the canned conclusion should be clear and concise.
- Use a professional tone. The tone of the canned conclusion should be professional and objective.
Benefits of Using Canned Conclusions
There are several benefits to using canned conclusions in your objective memos, including:
- Time-saving. Canned conclusions can save you time by providing you with a pre-written statement that you can use to end your memo.
- Consistency. Canned conclusions can help you maintain consistency in the style and tone of your memos.
- Objectivity. Canned conclusions can help you ensure that your memos are objective and non-opinionated.
Additional Tips
Here are some additional tips for writing effective canned conclusions:
- Use a variety of canned conclusions. Don’t use the same canned conclusion in every memo. Instead, use a variety of canned conclusions to keep your memos interesting and engaging.
- Tailor canned conclusions to the specific memo. Make sure that the canned conclusion you use is tailored to the specific memo you are writing.
- Proofread canned conclusions carefully. Before you send a memo, proofread the canned conclusion carefully to make sure that it is free of errors.
